Job Description Survey

Your Name:
Position Title:
Dates Position Held:
Department:
Reports To:
Date Survey Completed:

INSTRUCTIONS:

This survey is designed to be completed by the person currently staffed in this position. This survey, however, is not an evaluation of the person currently staffed in this position. This survey is merely being used to determine the current job description so that it adequately reflects the position’s current essential duties and responsibilities.

Use the TAB key to move from field to field. Text fields may be edited and check boxes may be selected using the mouse or the SPACE BAR.

A. ESSENTIAL DUTIES AND RESPONSIBILITIES:

When determining essential functions, think about the following questions:

1. What are the key duties that your position must complete?

2. What are the key responsibilities your position must provide?

3. What do you actually do to carry out the key duties and responsibilities? Concentrate on those tasks that will carry out those key points and without which they could not be accomplished.

Do not include those tasks that would be helpful but are not essential or tasks that occur on a sporadic or infrequent basis. These tasks should be included in the Secondary Duties and Responsibilities section below. Do not include those tasks which the employee has done but will never do again.

~~Do not include those tasks which the employee has done but will never do again.~~

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B. SECONDARY DUTIES AND RESPONSIBILITIES: Please list those duties and responsibilities that are performed by this position but are not required to successfully complete the job. Generally, a determination of a secondary duty can be identified by focusing on how much time is spent on each duty and responsibility. Another aid in determining a secondary duty is to think about why the position was created. If the position was not created for that particular job duty or responsibility it may be a secondary function.

Examples:

Guest Relations: An essential job function might be to be able communicate in Japanese with guests of honor. A secondary job function might be to book travel arrangements for guests.

AV Services: An essential function might be able to properly configure audio visual equipment. A secondary function might be to transport audio visual equipment to site premises.

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SUPERVISORY RESPONSIBILITIES:

Does this position have supervisory responsibilities for other employees? Yes No

If yes, please describe the number of people you are typically responsible for and the duties you might assign them.

QUALIFICATIONS:

To perform this position successfully, an individual must be able to perform each essential duty/responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

C. EDUCATION and/or EXPERIENCE:

Select the level of education and/or experience needed to successfully accomplish the essential duties of this position. If the level of needed education and/or experience is not listed below or follows a special set of circumstances, simply write it in after the last level listed in this section.

	Level 1	No prior experience or training
	Level 2	General experience or certification/education in the related area (e.g. 1-4 years of experience, BA/BS degree, general technical certification)
	Level 3	Expertise or advanced certification/education in the related area (e.g. 4+ years of experience, MA/MS/MBA degree, advanced technical certification)
	Other/Special (please be specific)

D. LANGUAGE SKILLS:

Is it important to this position that the person in this position be able to communicate fluently in a language other than English?

Yes No (if no, then skip to Section E)

If yes, what language(s)?

If yes, please select the level of foreign language skill needed to successfully accomplish the essential duties of this position.

	Level 1	Rudimentary - Ability to read a limited number of two- and three-syllable words and to recognize similarities and differences between words and between series of numbers. Ability to print and speak simple sentences
	Level 2	Basic - Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in on-on-one and small group situations to guests
	Level 3	Intermediate - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before large groups, guests of honor, attendees, etc.
	Level 4	Fluent - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from large groups, guests of honor, attendees, etc.
	Level 5	Native Speaker - Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to large groups, guests of honor, attendees, etc.

E. COMPUTER SKILLS:

Select any computer skills needed for this position:

	Accounting Software
	Accounts Payable
	Accounts Receivable
	Contact Management
	Database Software
	E-mail
	General Ledger
	Internet Software
	Inventory
	Word Processing
	Order Processing
	Payroll
	Spreadsheets
	Online Forums
	Staffnet
	Other/Special (please be specific):
	No Computer Skills Needed

F. EQUIPMENT NEEDS:

What Equipment do you need to perform this function?

~~If you ask this question, would you want them to rank it in terms of critical or non-critical?~~

	Portable Computer
	Desktop Computer
	High Powered Desktop Computer
	Access to email
	Access to high-speed internet
	Phone
	Cellular phone
	Fax machine
	Other/Special (please be specific):
	No Equipment Needed

G. CONTACT WITH OTHERS:

Does this position require that a person interact with people within and outside of the organization? Please mark the appropriate box.

X Mark all that apply.

~~(Make more relevant to Expo, i.e., Industry Representatives, Attendees, Expo staff, SPJA Board members, Vendors, etc.)~~

	Attendees
	Vendors
	Staff
	Guests of Honor
	Industry Representatives
	Other (please be specific):

H. CERTIFICATES, LICENSES, REGISTRATIONS:

~~Are there~~If appropriate, please list any certificates, licenses or registrations required to perform the essential duties and responsibilities of this position?. ~~Please list~~ ~~if appropriate~~.

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I. SUMMARY:

Please write a summary of your position.

Take this opportunity to expound on any issues you feel are particularly relevant to your position or which might have otherwise been missed in this survey.

Thank you so much for taking the time to fill out this survey.. As always, AnimeExpo is extremely grateful for your time and effort.

We may need to contact you in the future to discuss any of your responses. Please provide your contact information below:

Email: ~~____________________________________~~

Phone: ~~____________________________________~~